How an Organization of 20,000 Users Streamlined Multi-Branch Printer Deployment with Anakage

In large, distributed enterprises, even seemingly routine IT tasks like deploying printers can quickly become complex and labor-intensive. This is where Multi-Branch Printer Deployment becomes a strategic challenge—and opportunity—for automation. This real-world case study is a prime example of Enterprise Printer Deployment Automation at scale. For an organization with over 20,000 users across more than 1,200 branches, rolling out new printers in a phased manner was turning into a major operational challenge.

This case study details how the organization dramatically reduced manual workload, improved deployment speed, and delivered a better end-user experience by implementing the Anakage Printer Install Bot—an automation solution that made managing such a large-scale deployment remarkably simple.

The Challenge: A Scalable Deployment Nightmare

As part of an infrastructure refresh initiative, the organization needed to deploy new printers to every branch office. The roll-out was designed to happen in phases, ensuring minimal disruption to operations. However, even with a structured plan, the logistics quickly became overwhelming.

Key Challenges Faced:

• More than 1,200 branches: Each with different printers, locations, and configuration needs.
• Manual effort required per branch: IT teams had to either remotely or physically access systems to install drivers, configure printers, and set them as default.
• Unplanned requests: Users often raised tickets for immediate printer access, forcing service desk agents to interrupt planned deployments.
• No centralized visibility: Tracking which devices had the correct printers installed was difficult, slowing down troubleshooting.

The organization needed a way to standardize, automate, and simplify printer deployment across a vast and varied landscape—while remaining flexible enough to accommodate real-time requests.

The Solution: Printer Automation with the Anakage Printer Install Bot

The organization partnered with Anakage, leveraging its Printer Install Bot to orchestrate a fully automated, yet highly customizable deployment model. The bot became the central engine behind all printer installations—whether scheduled, user-initiated, or ticket-based—removing complexity and enabling speed.

1. Simple Admin Interface Using a Centralized Excel File

At the heart of the solution was a brilliantly simple approach for administrators: maintain a single Excel file hosted on a centralized server.

This file included:

• A list of all branches and their corresponding locations.
• Mappings to the correct printer drivers.
• Configuration settings for each printer model.
• Any other deployment rules or exceptions.

Admins did not need to write scripts or manage complex packaging tools. Any updates—such as adding a new branch, modifying a printer configuration, or swapping drivers—could be made by simply editing the Excel file. The Printer Install Bot picked up the changes automatically and handled all backend actions.

“The complexity is completely encapsulated within the bot. For admins, it’s as simple as updating a spreadsheet.”

This low-touch, scalable model allowed even small IT teams to manage a massive deployment without added overhead.

2. Automated Scheduled Rollouts

For planned deployments, IT teams grouped devices by branch using the Anakage Admin Dashboard. With just a few clicks, they triggered installations for each group.

The Printer Install Bot:

• Fetched printer configuration from the Excel file.
• Installed the correct drivers.
• Configured the printer for each device.
• Set it as the default.

All of this happened silently and efficiently, without interrupting users or requiring manual intervention from the IT team.

3. Effortless Handling of Ticket-Based Requests

The bot was equally effective at responding to ad hoc requests. When a user raised a support ticket, the service desk could initiate the installation remotely via the dashboard. The user received a friendly popup message with a reference to their ticket and a prompt to confirm installation.

Upon confirmation, the Printer Install Bot executed the required setup instantly—no more waiting in queues or escalating to L2 support.

4. Empowering End Users with a Self-Service Experience

To further reduce the service desk load, the organization enabled a self-help workflow. A company-wide email introduced users to a self-service Printer Install Bot link.

From there, users could:

• Launch the bot on their own.
• Choose their branch and preferred printer from dynamically generated options (based on the centralized Excel file).
• Initiate the installation themselves.

Behind the scenes, the bot handled all driver downloads, configurations, and default printer settings, just as it would during scheduled or ticket-based installs.

5. Comprehensive Monitoring and Insights via Anakage DEX

To maintain visibility and ensure quality, the organization used Anakage DEX (Digital Experience) Insights to monitor deployment progress and device states.

IT teams could:

• View a live list of devices and their configured default printers.
• Track installation success rates across branches.
• Detect anomalies or errors early and take corrective actions.

This end-to-end observability closed the loop, ensuring that the deployment remained reliable and auditable from start to finish.

Results: Over 60 Man-Months of Manual Effort Saved

With Anakage’s Printer Install Bot, the organization completed its multi-branch roll-out in record time, avoiding what would have been a massive drain on IT resources.

Breakdown of Effort Saved:

• Total branches: 1,200
• Manual rate: 1 agent could handle 1 branch per day
• Working days per month: ~20

By those numbers:

• 1,200 branches × 1 day per branch = 1,200 person-days
• That translates to 60 working months (or over 5 man-years) for a single agent

All of this time was saved through automation, freeing the IT team to focus on high-impact projects rather than repetitive installations.

Business Outcomes:

• 60+ man-months saved
• >30x faster rollout compared to manual methods
• Zero scripting or packaging required from admins
• Improved accuracy and consistency across locations
• Dramatically reduced ticket load due to self-service enablement
• Higher end-user satisfaction and reduced deployment time

Conclusion: Automating Complex IT Tasks, the Simple Way

What makes this case study remarkable is not just the automation—it’s the ease with which it was achieved. The Printer Install Bot from Anakage allowed a large enterprise to standardize, scale, and simplify printer deployment across a vast user base with minimal effort.

Admins didn’t need to worry about scripting or software packages. They just had to update a centralized Excel file. From there, the bot intelligently took over, delivering flexibility, speed, and control.

In an era where IT teams are constantly asked to do more with less, solutions like Anakage show that smart automation doesn’t have to be complex. It just has to work.

Contact us to set this up and see this in action today.

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